WooCommerce Xero Integration Methods – How To Connect?

Accounting is an essential part of every business. Having proper accounting knowledge or professionals who take care of that for you can prevent problems and limit the risk of bad financial decisions or losses.

A good accounting system can help you stay on top of revenue and expenses. It also makes good business sense, no matter how big or small your company is. There are plenty of businesses that have failed because they didn’t have a good grasp on where their money was going.

You’re probably spending too much of your valuable time on bookkeeping duties if you don’t already have an effective accounting solution connected to your WooCommerce site. That time should be spent doing what you do best – helping your company thrive and expand.

Keeping track of accounting records can be a little intimidating at first, especially if most or all of the required tasks are performed by hand. That’s why many accounting software resources have been created. They’re designed to help busy people.

You can use these solutions to connect with the information from your WooCommerce store automatically. They also help to resolve issues and take human error out of the equation.

Xero is one of the most efficient and effective accounting software solutions on the market today. You can use it to help you with payroll, financial reporting, bank reconciliation, inventory tracking, and other essential accounting tasks.

Connecting Xero and WooCommerce can be used to create invoices automatically. Once you’ve installed and set everything, orders from your WooCommerce store will be transmitted to the Xero account to keep your records up to date.

All information is sent securely, and sensitive information is well-protected. Your Xero account will also receive tax, discount, and shipping data. Any payments that your clients make will be applied to their respective invoices. This helps you to stay on top of your WooCommerce store records. You can even integrate Xero with Wise and Revolut (check Wise vs Revolut comparison).


What Are The Benefits Of WooCommerce Xero Integration?

Xero’s accounting software manages point of sale (POS), inventory billing & tracking, cash management, and other essential accounting functions. Integrating Xero with your WooCommerce website can help improve efficiencies within your organization.

Any orders from your WooCommerce site are automatically duplicated in your Xero account. They will be displayed in Xero as approved invoices. The client’s name, shipping and order information, order quantity and product data, any discounts or coupons, shipping information, taxes and shipping charges, and other relevant details are included, depending on the parameters that you’ve set for your invoices. Each invoice can be reviewed and edited before they go out to your customers.


xero dashboard example
Xero dashboard example.


According to the payment status, invoices can be marked as paid, a draft or pending payment. When payments are received, the invoice is automatically updated to a paid in full status when applicable. This helps to keep everything in check. Invoices will then be available to be mailed to your clients. Xero makes payment recording simple. If a client cancels an order, refunds can then be issued as credit notes to designated Xero accounts.

Product inventory is updated simultaneously in WooCommerce and Xero. This data can be transmitted back and forth. Inventory levels that are updated in Xero are automatically updated in WooCommerce. Product descriptions, pricing, product, and stock notes are sent. It’s a handy function because WooCommerce product inventories are updated even when orders are placed via phone just as soon as the order information has been entered in Xero.

This integration keeps your inventory counts updated in both systems. You won’t have to worry about running out of certain items or ordering too many items. This feature is especially important for people who have high volumes of inventory or those who operate multiple websites at the same time. All of your orders can be added to Xero in a matter of moments.

There are a set of “triggers” in Xero that dictate how invoices and orders are processed. Any time that an order is placed, WooCommerce is then “triggered” to create an invoice for that order, based on the information that was provided. Invoices and orders can be reviewed and altered as needed at each step along the way.

Connecting the WooCommerce site with Xero can save a lot of time and effort. It eliminates the need to remove duplicate entries and enter information by hand. It also reduces the risk of data entry errors and improves the accuracy of your information. You can fulfill taxation needs and not have to worry about running into problems. You can concentrate on running your business effectively instead.

Any invoices that WooCommerce creates in Xero are created according to your specifications. It can be configured however you and your accountant prefer. You’ll save time in reconciliation and recording. You’ll also save money in terms of accounting expenses.

Xero and WooCommerce can help you with order management, inventory, and sales information. You can report and track sales in different geographical and product categories. You’ll know what items are top sellers in each region, and which items are underperforming.

You can then use this data to adjust your marketing tactics and increase your market share to help your company continue to expand. These are just some of the many benefits that WooCommerce and Xero integration can provide.


How To Connect WooCommerce With Xero?

Xero is an incredibly popular, streamlined software solution. It offers a wide variety of helpful features and functions, such as automated invoice creations, bank reconciliation, financial reporting, inventory tracking, and other administrative and financial tasks. It works great in connection with WooCommerce. Xero also includes encrypted data transmissions and straightforward setup.

Zapier and WooCommerce extensions will allow you to connect the WooCommerce site with your Xero account. Both options are incredibly easy to set up and use. Each one of them also includes live support and documentation for any issues that may arise.


1. WooCommerce Xero Integration Using Xero for WooCommerce Extension

Once you’ve activated and installed the Xero for WooCommerce extension, all of your WooCommerce sales will then be linked to your Xero account so that the necessary invoices can be created. This will help you stay current with all of your recent order information.

Shipping, discount/coupon, product, and tax information is transmitted to Xero. Payments are applied to their invoices to keep your records in order. OAuth 2.0 is used by Xero’s application programming interface (API) to verify connections.

Two steps must be taken to connect the WooCommerce site with Xero account:

  • You’ll have to go into the Xero portal to create a private Xero application.
  • You will then need to integrate that connection with your WooCommerce store.


2. WooCommerceXero Integration Plugin

The WooCommerce Xero Integration plugin lets you combine the features of Xero’s accounting software to your WooCommerce site. You can use the dashboard to control your accounts and access sales information.

Sales invoices can be updated manually or automatically. Xero will receive customer, discount, product, shipping, and tax information from the plugin so that accurate invoices can be created.


best woocommerce xero integration plugin


The plugin allows you to use Xero’s accounting functions to generate sales invoices automatically. It will create an invoice every time a new order is placed from your WooCommerce store.

The plugin allows sharing of customer information, billing and shipping addresses, tax collection, order discounts, product data, and other relevant information between WooCommerce and Xero.


  • You can connect your WooCommerce site and Xero account.
  • Xero will automatically create invoices for your WooCommerce orders.
  • Xero will receive discounts, products, shipping, and tax information for each order.
  • Invoices can be sent to Xero either automatically or manually.
  • Every invoice can be integrated with the payment methods that you currently accept.
  • Tax methods can be synchronized for each WooCommerce order.


3. WooCommerce + Xero Integration Using Zapier

Yu can integrated Xero and WooCommerce using Zapier. Zapier is an online automation tool that connects various apps. You can connect two or more apps to automate repetitive tasks without coding or relying on developers to build the integration.

With Zapier, there are thousands of different workflows you can create. A Zap is an automated workflow between your apps. Zaps consist of at least two parts: a trigger and one or more actions.


zapier woocommerce xero integration setup


A trigger is an event in an app that starts the Zap. Once you set up a Zap, Zapier will monitor the app for that event. Action is the event that completes the Zap. Each piece of data you run through your Zap counts as a task.

Zapier allows you to instantly connect WooCommerce with 2,000+ apps to automate your work and find productivity. Zapier allows you to send info between WooCommerce and Xero automatically.

By the way, you can refer to Zapier WooCommerce integration to get some other useful information. You can set 5 zaps for free using Zapier. For anything more, you will need to purchase one of the paid plans.



WooCommerce Accounting Conclusion

Every company should have a good system for managing its financial records. Xero and QuickBooks (check WooCommerce QuickBooks integration) are most popular choices for WooCommerce accounting. If you need more powerful and robust software, then I recommend you to check NetSuite review and WooCommerce & NetSuite integration solutions.

And if you need simple, basic plugin for accounting needs that is not connected to any third-party software, then I suggest you check Finpose review.

Having a solid accounting structure in place helps managers and business owners make sound decisions. Updated, accurate data is essential for an organization’s success. To keep your business going, you need to have the best resources and the best practices for your business.

Bookkeeping is essential, but not something that most company owners always enjoy. It can be invigorating to see profits and revenues decline. Managers and owners sometimes dread crunching numbers and entering product and order information. These chores can be especially grueling to those who perform their own bookkeeping.

Having and maintaining current metrics is important for companies of all sizes and specialties. You can’t compare, measure or predict trends, profits, or performance without having the latest information.

WooCommerce does provide some helpful financial reports (see WooCommerce reporting plugin). However, this data doesn’t include invoice management, performance forecasts, in-depth analysis, or other vital details that company owners need to know.

WooCommerce’s accounting solutions assist businesses in more ways than just keeping accurate financial information. It helps to manage specific purchasing-related tasks while automating other responsibilities. It takes the stress and burden off of managers and owners so they can concentrate on increasing sales and revenue and helping their business thrive for years to come.

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